How to Choose Your Wedding Photographer

Your wedding photos are one of few things that will last long after your wedding day, therefore finding a good professional to help you capture those memories is a pretty big decision. Since wedding photography is a highly competitive industry, the number of choices available out there can be overwhelming when you first do your research. So how do you sort through the bulk of possible options and figure out who to hire for your big day? Read on below for a guide on how to choose a wedding photographer who is suitable for you.

Photography Style

Photography is an art, and similar to other art forms, it is a very subjective matter. A photo that looks beautiful in your eyes may not be as appealing in that of someone else’s. When browsing through the portfolio of different photographers online, pick out those whose photos you like and feel that you can connect with. This should be a very quick instinct, even if you can’t tell at first if you really like a person’s style, you should be able to weed out those whose pictures you don’t like pretty quickly.

We know that there are many different styles of wedding photography nowadays, such as photojournalistic, fine art, portraiture etc. However, these terms can end up being confusing if neither of you are very knowledgeable about photography. Rather than trying to define a specific style that you want, think about how much you enjoy looking at a photographer’s work instead. Some couples like bright, natural shots; while others prefer unique angles and contrasted editing. Whichever it is for you, select only the artists whose work you can connect with.

Availability

Once you have narrowed down the photographers whom you like, you can start inquiring with them about their availability.

Pricing and Packages

For the photographers who are available on your wedding day, look further into their available packages to see if they fit into your budget. When going through packages, take note of what they have to offer, and see if it covers all that you are looking for. Some photographers offer additional items like an engagement session, albums, slideshows etc., if you would like those but they’re not included in the quotes, ask about the prices for those add-ons if they can be provided by your desired photographer(s). You may have to add or remove items in a certain package, if that is the case, ask your photographers if they have the flexibility for customisation.

Arrange for a Consultation

Finally, schedule a meeting with the photographers whose pricing fit inside your budget. During the consultation, besides making sure that your questions and concerns are addressed appropriately, also take note of how comfortable you feel with the person that you are meeting with. Your photographer will be working with you for possibly ten hours or more during your wedding day, mostly in close quarters, therefore it is very important to find someone whom you feel at ease with. Discomfort and awkwardness can show in photos, so how you feel in the presence of your photographer matters.

To help you prepare for your initial consultation, we have rounded up a list of questions that you can ask them during the first meeting. Take a look at the questions to ask your photographer here for more information!

Happy planning!

How to Pick Your Reception Venue

Your reception venue is the place that houses the biggest segment of your wedding. It is the place where you can showcase your style, wow your guests, and host a party that your guests will remember for a very, very long time. Therefore, it is safe to say that choosing a venue for your reception is one of the most important decisions in planning your wedding.

When it comes to picking your reception venue, there are two main phases that you will have to go through. First is the research phase, where you search for suitable sites and send in inquiries. After you have done adequate research and narrowed down your choices to a select few, you can then schedule site visits, which is the second phase of finding a venue. Site visits are not mandatory, but it is strongly recommended so you can really get a good idea of what you are booking. Seeing pictures online and communicating through email are very convenient, but unless you are physically present in the space, it is very hard to know how the true experience of hosting an event in it will be like.

Research:

There are five things to consider when doing research for a suitable venue:

  • Size
  • Logistics
  • Budget
  • Style
  • Restrictions

Size:

Before you start asking for price lists from all the venues you find on Google, first consider if they are a good fit for the size of your wedding. If you are inviting four hundred guests for the night, there are probably a few venues that are too small to accommodate that number comfortably. On the other hand, having a party for eighty people in a hall that fits two hundred may result in an empty looking room, which gives off a lonely and less vibrant vibe for the celebration.

Many venues have information on how many people they can accommodate on their website, so you can cross the unsuitable ones off your list. For those that don’t, a quick phone call or email will give you the answer.

Logistics:

The next thing to think about is logistics. It is best to pick a location that doesn’t require too much traveling for both you and your guests. Wedding day schedules can get pretty tight, and if you book a location that is situated far from your home or ceremony site, you will be wasting a lot of time in the car, not to mention having to stress about time and traffic on the way. If possible, book a venue that is within a reasonable distance from your ceremony location, or if you are having your ceremony at the same place, from your homes. This will be more convenient for your guests as well.

If you end up deciding on a location that does require a significant amount of traveling, remember to factor in the traveling and some buffer time when planning your itinerary. Also, for the convenience of your guests, include directions or a map in your invitations, and let them know about options for accommodation if they plan to stay the night as well.

Budget:

When it comes to budget, it is not only the cost of renting the space that you will have to consider. Expenses for your reception include: rent of venue, rentals (tables, linen, flatware etc.), catering and service, decor, cake, and bar. Some places only offer their space, and you’ll have to rent every other item yourselves. While the initial pricing for these sites can seem attractive, rental and delivery fees for everything else will quickly drive the cost up. There are locations that offer full-service packages, where they include tables, chairs, linens etc. in their pricing. In these cases, ask to look at their selections of rentals before committing to anything. The reason for this is because while these things are included, they may not fit the look that you want for your wedding, or the quality may not be as nice. You may end up having to rent items that go better with your vision, which will cost more at the end.

Pricing for reception venues can get a little tricky if you are not careful, as different places have their own perks and regulations. Once you find a few locations that you are interested in, ask for a proposal or quote, and remember to go through every item in it to know what you will be paying for, and what else would you need to order to supplement the current package. This way, you will be able to calculate the rough expenses required for booking with each venue.

Style:

If you have a theme or specific wedding style in mind, it’s best to select a reception venue that fits your vision. Picking a location that goes well with your ideal theme will help you feel more connected to the space. However, if your desired venue falls out of your budget, or couldn’t accommodate your wedding size, keep in mind that a talented event designer can help you transform the space to achieve the look that you want.

Restrictions:

There are venues that work with exclusive or preferred vendors to provide services and rentals to their clients. For these venues, you will have to inquire if you are allowed to bring in your own vendors, and if so, if there is a fee involved. Also ask about any catering restrictions if you are planning to hire your own caterer. Some venues don’t allow outside caterers, while some may charge a fee for the caterers to use their facilities.

Site Visit:

Site visits can get pretty time-consuming, so we suggest scheduling them only for the few venues that you are really interested in, and that fit your criteria. When performing site visits, there are a few points that you should look out for, as listed below.

Accessibility and parking:

When going for the site visit, take note of how easy or difficult it is to locate the place. If the location you pick is not easily found through GPS or other navigational tools, remember to include clear directions in your invitations. Next, see if there are adequate parking spaces for the number of guests that you will be expecting. Keep in mind that you may not be the only event that the venue is hosting for the day, so ask them for an estimate on the available spaces that they have, and if a fee or pass is required. For places that have limited parking, ask for information regarding shuttle service, valet parking and nearby parking lots, and pass the information on to your guests.

Layout of the space:

Depending on what you are hosting at the venue, you may want to see if the layout of the rooms can accommodate your events. For those of you who are having both your ceremony and reception at the same site, will each event be hosted in different rooms, or will the staff flip the room during cocktails? If the room is being flipped, where will the reception rentals and decor be stored during the ceremony, and will any additional fees be required for it? Check to see if the event flow makes sense for your wedding. Besides, take a look at the power outlets available in the hall and their locations, as it will help in designing the layout of your reception later.

Privacy:

This is not usually a make or break factor when choosing a venue, but if you prefer a private, intimate reception, maybe select a more discreet location that only hosts one event at a time. Many venues can hold multiple events on the same day, if this applies for your venue, you may want to see how well the sound-proofing is in your chosen hall. The best way to do this is to visit the location on a night where an event is going on, so you can check how far the sound carries. Some couples do not mind the noise, but if you don’t want the voices of someone singing karaoke carrying over to your hall while you are giving your speech, take a note of this before signing with the place.

Plan B:

If you will be having an outdoor event, don’t forget to ask the venue about backups in case the weather does not cooperate during the big day. Also ask if they have backup plans if emergencies happen, like if the power goes out etc.

Do you like it?

Lastly, ask yourself when you are touring the site: Do you like the place? Can you imagine yourself hosting a party in there? Some venues may tick all the right boxes, but you don’t feel at ease in the space. In that case, try looking around for other options instead. At the end of the day, this will be the place where you’re hosting one of the biggest parties of your lives, so pick one that you feel comfortable in.

Happy planning!

Types of Wedding Planners

Every couple’s needs differ when it comes to wedding planning. While some are able to handle the whole project themselves; others prefer to turn to a professional for guidance. Wedding planners are professionals who can assist you with the planning, management, and design of your big day. When researching planners, you may have noticed that each company or individual offers different packages, and you might not be sure which type of assistance suits you the most. Before you sign on to a specific service, take a look below at the types of wedding planning services that are most commonly available nowadays, and what kind of couples are each of them suitable for.

Full service wedding planner

A full service wedding planner takes care of the entire process from beginning till the end. He/she will be the project manager that handles both design and coordination of your wedding, and will be able to take care of all the vendor communication and details for you. They will help you come up with a cohesive theme and overall design of your wedding, and then assist you in booking vendors who are able to execute the vision on the day-of. This type of wedding planner is most suitable for:

  • Couples with very busy lives, who do not have much time to dedicate to wedding planning
  • Couples with very complex weddings, or weddings with a huge guest count
  • Couples who are unsure about the whole planning process, and would like professional help to ensure that everything goes smoothly

Event designer

Event designers are experts who only take care of the aesthetic part of your wedding. They will help you in picking a colour palette, designing your centrepieces, and finding decor items and stationery that can bring your wedding vision to life. However, they will not be in charge of logistical details throughout the process, such as setting your budget, managing your guest list etc. The only coordination that they will be assisting you with is that associated with the sourcing, delivery, and setup of your decor and rentals.

Couples who hire event designers are usually those who can handle the project management themselves, but would like some help in pulling together the look of their wedding.

Partial / a la carte planner

Some planners offer partial planning or a la carte services, meaning they create packages with a set number of service hours, together with a list of items that they are able to assist couples on. This service is best suited for couples who prefer a more hands-on approach in managing their wedding, but need assistance in areas that they are not familiar with, such as vendor research or event design. When signing on for a partial or a la carte package, remember to be very clear about what your planner can and cannot help you with, in order to avoid confusion when working together with them.

Day-of coordinator

The term day-of coordinator can be a little misleading, as it seems like they will only be around to handle things on the day of your wedding. However, it is not possible for a wedding planner to just show up on the morning of your big day, and be able to manage all the details right away. Day-of coordinators usually start working with couples around a month before the event itself, to get a good grasp of your planning progress so they can plan out the schedule of your day. If you would like to be involved in the design and management of your wedding, but do not want the stress of having to deal with vendors and setup on the day-of, this service will be ideal for you.

There are companies that provide other packages and services as well, depending on their expertise in the industry. The important thing is to figure out how involved both of you would like to be in the planning process, and what areas that you need help with the most. Once you have this sorted out, you will be able to decide on what type of wedding planner that you should hire to assist you in your journey.

Happy planning!

How to Pick a Wedding Date

“So when is the big day??” This is one of the first questions that you’ll be asked after you get engaged, well after… you know, detailed accounts of the whole proposal, and a nice little swoon session over your ring. But yes, once the story of the proposal is over, the date will be the next big subject that everyone will be asking you about.

Setting your wedding date can be something as simple as picking out a day you like on the calendar; or it can be process that involves multiple considerations about traditions, people, vendors etc. If you belong to the latter group, or would just like some pointers on how to select a good date, below are some tips for you.

Discuss about your visions

We realise that a lot of our how-to articles start with having both of you talk to each other. The reason for this is obvious, it is your wedding, and having open, honest conversations about what you envision for the big day is crucial in coming up with an event that fits both of your ideals. When discussing your dream wedding, a few things will crop up: the style, the background, the theme or general mood, what outfits you like and so on. These topics will help you in choosing the season that you want to get married in, e.g. if you have always dreamed of a garden wedding with an outdoor reception, then maybe late spring or early summer will be a good choice.

Special dates

Some couples may choose to get married on a date that holds a special meaning to them. Examples of these are: your dating anniversary, the date of your proposal, your parents’ anniversary etc. If you do choose a meaningful date, you can add extra personalisation to your wedding stationery, website or speeches by mentioning the story associated with it. Besides sentimental dates, dates with numerical significance are also pretty popular, such as 8/18/18, 8/1/18 and more. Getting married on these unique dates will help you remember your anniversary date much more easily later.

There are certain cultures that have specific traditions when it comes to determining a suitable wedding date. An example of this are the Chinese, who consult the lunar calendar to pick an auspicious wedding date. If this applies to you, remember to consult your parents or relevant experts before deciding on a date.

Season

The season and weather are very important in setting the mood for your wedding. Each season has its own particular characteristics: Spring is associated with pastel colours and freshness; summer comes with bright, light-hearted fun and beautiful sun-drenched pictures; fall gives you gorgeous, rich colours and cozy settings; and if you have your wedding in winter, prepare to be dazzled by splendid snow-covered landscapes and hints of holiday celebration. If both of you have discussed about your visions for the wedding, it shouldn’t be hard to narrow the choices down to a certain season, and select the date from there.

Holidays

There are pros and cons when it comes to hosting your wedding on a holiday. On one hand, it is easier for guests to attend, especially out-of-towners who have to travel a great distance for the celebration. Also, everyone is generally more relaxed and ready to have fun during holiday season. On the other hand, your guests may have their own plans for the holidays, and may not want to disrupt their original arrangements for your event. Besides, travel and accommodation are usually more expensive in the holidays. If you are considering getting married at a time associated with a holiday or special event, remember to weigh the advantages and challenges before making a decision.

Budget

It is a pretty well-known fact nowadays that off-season weddings carry lower price tags compared to peak season events. Summer and fall are the most popular seasons to get married in, so if you choose a date within these months, especially on a Saturday, it will be challenging to negotiate for discounts. If you are not keen on paying a high price for your vendors, but would still like to hold your wedding in the summer or fall, you can consider a weekday or Sunday wedding. Generally, these days are a little cheaper compared to Saturdays, but the pricing may differ amongst vendors.

One thing to consider when picking an off-season date, though, is that flowers and certain food are seasonal, so even though you may save some bucks in venue bookings, you may end up spending a little more on decor and catering, especially if you are determined to have specific blooms that are not in season at the time of your choosing.

Your VIPs

You probably have a list of really important people that you definitely want in your wedding. This could be your immediate family, grandparents, childhood best friends etc. Before confirming your date, ask each of them if they will be available at that time, so you can ensure their attendance on your big day. However, remember to keep this discussion to your essential VIPs only, if you ask too many people about this, you will end up stressing over too many different opinions.

As a final note, pick a date and timeline that works best for the both of you, and always be flexible. Happy planning!

Wedding Budget Spreadsheet

Previously, we have discussed about how to set a wedding budget. To make it easier for you, you can download the wedding budget spreadsheet and fill it up accordingly. This is a general spreadsheet, so the items on it are the usual things that couples get for their wedding. Please feel free to add, remove or edit the items as you see fit. Also, the fund divisions for each segment is a general breakdown, and you can adjust the allocations based on your preferences as well.

Happy planning!

How to Set a Wedding Budget

Your budget is one of the first steps when it comes to wedding planning, and we definitely recommend setting it up before you start booking anything for the celebration. While we love the idea of being able to execute the wedding of our dreams without having to worry about bills, unfortunately, this may not be the case for many couples. To avoid unnecessary squabbles and headaches later in the journey, it’s best to create a practical wedding budget right at the very beginning, and then try your best to stick to it throughout the process.

Steps to creating a wedding budget:

1. Talk to each other

Start by discussing about your ideal wedding with each other. Talk about how you would like it to be, if you have a dream venue, what kind of theme do you want and so on. Another important thing to also discuss about is the size of the wedding. The number of guests will impact your expenditures greatly, so while you don’t have to come up with an actual guest list right now, it’s a good idea to have an estimate of the headcount.

2. Set a priority list

The next step is to write down the top three priorities that each of you have for the wedding. For example, one of you might care more about great music, a beautiful venue and gorgeous photos. Your partner, on the other hand, may want to focus more on videography, entertainment and good food. Once you have each other’s priorities noted down, you can then come up with a way to meld them together and achieve a cohesive theme. Going down the road, these top items will be the segments of the wedding that you may be willing to splurge a little more on, and you can adjust the spendings on other segments accordingly.

3. Research

Before you start crunching numbers, send out inquiries to different vendors first. This will give you an idea of the current market price for each section of your wedding. If you haven’t been involved in planning a wedding for the past couple of years, the costs of certain items may surprise you, especially when it comes to hidden costs that you may not be aware of. In order to come up with a practical budget, we suggest doing adequate research to get a good idea of pricing, and then figure out the amount that you’ll need for your big day.

4. Who is paying?

Now that you have a ballpark number, you can then talk about who will be contributing to the wedding funds. If your family members are planning to help you out, this will be the time to have the discussion with them about the amount that they can commit to. These discussions are best held separately, so that your respective families will not be pressured to match each other’s contributions. Some family members may prefer to foot the bill for certain segments of the wedding, such as the flowers, your cake and so on, instead of giving an actual amount. If that is the case, do remember to ask if there is a limit to how much they are willing to fork out for each of these items, or include them in consultations with those specific vendors so they are informed of the pricing.

5. Set up your wedding budget spreadsheet (download wedding budget sheet here)

The numbers are in, you have the available funds noted down, now you can create your wedding budget spreadsheet. Below are the steps to setting it up:

  • Write down your total budget at the top. This is the estimated amount that you are planning to spend for your wedding. Putting the figure at the top of the sheet makes it easier for you to stay grounded, especially when it comes to budgeting for more extravagant items in the wedding.
  • Create a column called Wedding Expenditures, and under this column, list down each section of your wedding expenses (e.g. reception venue, centrepieces, invitations etc.)
  • To the right of this column, write down the estimated budget for each of the sections. To help you out, here is a breakdown by The Knot on fund allocations:
    • Reception: 48 – 50%
    • Ceremony: 2 – 3%
    • Attire: 8 – 10%
    • Flowers: 8 – 10%
    • Entertainment / music: 8 – 10%
    • Photography / videography: 10 – 12%
    • Stationery: 2 – 3%
    • Wedding rings: 2 – 3%
    • Transportation / parking: 2 – 3%
    • Gifts: 2 – 3%
    • Miscellaneous: 8%

Remember that these allocations are not set in stone, you can adjust the numbers based on your wedding priorities. The divisions are just a guideline so you don’t go overboard with your spendings, so as long as the total amount doesn’t stray too far from the original, you should be good.

  • Next, create a column for the actual cost of each section. This will be filled up when you obtain quotes from vendors and decide on which one you will book for your wedding.
  • After the actual cost column, set up the remaining columns: Deposit amount, deposit due date, instalment amount, instalment due date, balance amount, balance due date, and payment details. These information should all be gathered either before or right after you book with your desired vendors, so all the numbers will be organised for easy reference further down the road. In payment details, you can jot down the methods of payment acceptable by each vendor, so that you will have the appropriate funds ready when the fees are due.

Once the spreadsheet is done, remember to constantly update it whenever you obtain new information from your vendors. Some vendors may incur a penalty if you fail to submit payment on time, to avoid these unnecessary expenditures, don’t forget to keep a strict watch on the dates or set reminders to ensure nothing is missed.

Happy planning!

Wedding Planning Checklist

If there’s one thing that we’ve heard top project managers and planners mention again and again, it’s how important organisation is when it comes to work and productivity. And one of the tools that they use most often to keep themselves organised is – you guessed it, the humble checklist. To reduce the chances of you missing a step, or forgetting a major detail during the process of planning your wedding, we have come up with this wedding planning checklist that you can print out to assist you in your journey.

You can also check out our wedding planning guide for more details on each step as well. Happy planning!

Wedding Planning Checklist

Wedding Planning Checklist

How to Plan a Wedding

A step by step guide to organised wedding planning

Having been in the wedding industry for years, we have seen first hand the huge variety of emotions displayed by couples when the words “wedding planning” were mentioned. From eager anticipation, nervous excitement, to I-can’t-wait-till-this-is-over straight out stress, it is safe to say that the ups of downs of planning a wedding very closely resembles that of a roller coaster ride. However, after dealing with numerous brides and grooms throughout their planning process, we realise that one very important characteristic stood out amongst couples who managed to stay relatively calm throughout the journey: organisation.

Many brides and grooms think that starting the planning process early will help reduce stress later. While this is mostly true, if you don’t approach the event in an orderly manner, there is still a risk of you falling victim to hair-pulling carb-bingeing stress during certain periods in the process. It is not easy having to juggle between vendors, details and appointments, all the while trying to stay on top of your job AND have a life at the same time. We understand how this can be hard on you, and therefore, in the hopes of making this journey a smoother one for you, we have compiled a step by step guide on how to plan your wedding in an organised and methodical fashion.

This guide is structured on a month-to-month basis, starting from a year before your big day. The reason for the time frame is because one year before seems to be the most popular starting point for couples nowadays. If you are working with a shorter time period, you can still follow the steps below, just adjust the task divisions according to your schedule.

wedding planning checklist items

11 to 12 months to the wedding:

This is what we call the ‘planning honeymoon period’. It is when you are still basking in the joy of your engagement, and have the luxury to dream about your ideal wedding. In these two months, the main thing that you need to do is draft up the big picture of your wedding. Think about how it is going to be like, who will be there, when it will be held etc. Below is a list of tasks that you’ll need to do in your first couple months of planning for your big day:

  • Visualise your wedding

Start off by thinking about how you want your wedding to be like. Consider the time (season and weather), setting, and size. There is no need to come up with actual details right now, but a good idea of the setting and size will help in planning out your budget and narrowing down vendor choices later.

  • Map out your budget

To avoid unnecessary headaches down the road, we recommend planning out your budget at the very start. First, have a talk with each other, and then hold a discussion with your respective families (separately). Once you figure out how much each party will contribute to the wedding, you can draft up a spreadsheet that includes different segments of your wedding expenses, and allocate funds to each of them. While the numbers may need to be tweaked here and there after you do more research, the main goal is to ensure that the grand total at the bottom never strays too far from the original amount.

  • Set a date

Your date is the vital next step, as you will need this information before inquiring with different vendors. When picking your date, it is a good idea to prepare a couple of back ups, just in case your desired vendors (especially the venue) are not available on the one that you chose.

  • Pick out your wedding party

We know this sounds early, but, to be honest, once you announce your engagement, you know that everyone close to you will start wondering who will be in your wedding party anyway. Well, don’t let them wait! Besides, you can definitely use their help and support throughout the journey. After you announce the good news to your selected family and friends, we recommend having a sit down with each member of the party to discuss about how involved they can be in your planning process. Setting expectations clear in the very beginning can help avoid conflict further down the road.

 

10 months to the wedding:

wood wedding sign

Now that you have the big picture set, it’s time to start booking vendors. The first few vendors that you should secure are:

  • Wedding planner

Hiring a planner is optional, there are many couples who are confident that they can handle the process by themselves, with help from family and friends. If you are one of them, go for it! On the other hand, if you feel like you can benefit from some professional help, don’t hesitate to enlist the services of a wedding planner. A seasoned coordinator will be able to lighten your load considerably, by providing you with useful advise, doing research on your behalf, and keeping things organised along the way.

  • Reception venue

  • Ceremony venue

  • Officiant

 

9 months to the wedding:

 

  • Book your photographer

black and white wedding photo

Photography styles vary greatly among artists, so this area will require some research. Since your photos are one of the few things that will last long after the wedding, be sure to find someone whose work you really like, as they will be responsible for capturing some very important memories in your life.

  • Book your videographer

While photography is still a more prominent option for brides and grooms when it comes to documenting their big day, videography is becoming more and more popular as well. Many couples are starting to realise the value of having their vows, speeches and celebration filmed. There is no better way to relive the beauty of your wedding day than a well-made video that showcases all the happy emotions that you and your loved ones have experienced throughout the event.

  • Book your entertainment crew

This includes people responsible for your music (live band, deejay, musicians etc.), and any additional entertainment that you might want, such as a photobooth, live performers, caricature artist and so on.

  • Book your florist

rustic wedding bouquet

Similar to photographers and videographers, florists’ styles differ greatly amongst each other as well. Some florists specialise in producing full, lush arrangements; while others are better at creating organic, rustic pieces. When researching florists, instead of looking for specific arrangements that you want for your wedding, take note of their designing style, and how knowledgeable they are when it comes to practicality and seasonal availability of blooms. Find someone who can understand your vision, and can provide you with ideas and advise to help you achieve the look that you want within your budget.

 

8 months to the wedding:

 

  • Book your caterer

  • Buy your wedding dress

buy wedding dress

When going dress shopping, besides style and fashion, don’t forget to also consider:

  • The potential weather during your wedding day
  • Cultural and religious rules
  • Your wedding theme

Remember that the dress may not fit perfectly for the first time, but that is what fittings are for. If you are short on time, or do not want to go through multiple alterations, you can consider buying a corset-style dress, which offers more room for adjustment.

  • Book your hair and makeup artist(s)

  • Write out your guest list

 

7 months to the wedding:

 

  • Book accommodation for out-of-town guests

  • Plan for your wedding day transportation

  • Order save-the-date cards and wedding invitations

  • Order your wedding cake

  • Register

When building your registry, try to include items in different price ranges, so that your guests can choose gifts that fit into their budget.

 

6 months to the wedding:

save the date wedding

  • Send out save-the-date cards

  • Plan for your honeymoon

Besides booking flights and accommodation, remember to also check if your passports are up to date, if you need to apply for visas, and if any immunisation shots are required for your desired destination(s).

  • Purchase your wedding shoes, undergarments, jewellery and accessories

  • Purchase groom’s attire

This includes the suit, shirt, pants, suspenders or belt, tie or bow tie, shoes, socks, cuff links, watch and pocket square (if desired).

  • Purchase your wedding party’s attire

 

5 months to the wedding:

 

  • Book the venue for your rehearsal dinner

  • Order rental equipment that you’ll need for the day-of

Examples of this are tables, chairs, linens, cutlery, structural necessities etc. Your venue coordinator or event designer will be able to help you out with this.

  • Order day-of wedding stationery

wood wedding signs

This includes signage, guestbook, seating chart, place cards, table numbers, menus and programs.

  • Schedule a hair and makeup trial

On the day of your trial, you may want to book an engagement session as well. This will give you a chance to work with your photographer before the wedding, and also allows you to see how your bridal look will turn out in professional photos.

 

4 months to the wedding:

 

  • Schedule a meeting with your officiant

You can work out your ceremony program with them, and confirm the documents needed for your wedding ceremony. Take this chance to also discuss about rules and regulations that they may have when conducting the ceremony, and don’t forget to pass on the information to your vendors and guests.

  • Select and inform guests who will be reciting readings and giving speeches during your wedding

  • Finalise your menu

  • Finalise floral arrangements and decorations with your florist and/or designer

  • Order wedding favours and gifts

diy wedding favours

 

3 months to the wedding:

 

  • Schedule your first dress fitting

  • Purchase your wedding rings

  • Touch base with your vendors, and draft out a day-of timeline which you can send to them for review

  • Choose the music you want for your wedding, and meet with your deejay and/or musicians to discuss about playlists

 

2 months to the wedding:

 

  • Send out your invitations

The general rule is to mail the invites six to eight weeks before the big day, and set the RSVP cutoff to three weeks after the date that they are sent out. To keep guest management organised, we recommend having an Excel sheet prepared, with all of your guests’ names, addresses and a column for RSVP replies in it.

  • Meet with your photographer and videographer

You can go over your wedding itinerary with them, and discuss about expectations for your wedding photos and videos.

  • Obtain your marriage license

  • Write your vows and speeches

romantic wedding details

We know that many couples write these much closer to the wedding date, and some (ahem, most) even write them on the morning of the day itself. But why put yourself through the stress of having to come up with something beautiful and meaningful at the last minute, when there are already so many other things that you need to take care of? If you can have at least a draft done, it will save you a lot of unnecessary worry on the day-of.

  • Update your wedding schedule

By now, you should have heard back from your vendors regarding the first draft of your itinerary. So now you can adjust the times according to the feedback that you have received thus far.

 

2 to 4 weeks to the wedding:

 

  • Enter RSVPs and finalise your wedding headcount

  • Send the final headcount to your caterer

  • Assign seating for your guests, and order your seating chart and place cards

  • Send out invitations for your rehearsal dinner

  • Attend your last dress fitting, and schedule a time to pick up your dress

For peace of mind, you might want to schedule a final fitting on the day that you collect your dress. You can always cancel it if the dress fits perfectly.

  • Send out payments to your vendors

  • Cut and colour your hair, if desired

 

1 week to the wedding:

 

  • Send out the final timeline to your vendors, bridal party, and all people who will be helping you out on the day-of

  • Collect your wedding dress

  • Break in your shoes

elegant wedding shoes

The day of your wedding should not be the first day that you wear your shoes. We all know how uncomfortable new shoes can get, and having blisters after prolonged standing and walking throughout the day might not add much to the fun.

  • Set aside cheques or cash for vendors who will be getting paid on the day-of
  • Assemble your favours and gifts

  • Send out welcome baskets to hotels for them to distribute to your out-of-town guests

  • Pack for your honeymoon

 

The Day Before!

 

  • Get a manicure and pedicure, if desired

  • Attend your rehearsal dinner

You can give the rings to your best man and hand out gifts to your wedding party during the dinner, or leave it till the morning of your wedding day if you have time for it.

  • Organise your attires for the next day

It is best to lay everything out in a corner, or make a list to avoid missing anything.

  • Pack a bag with your day-of necessities, and assign someone to be in charge of it at all times on the wedding day

 

And finally, try to have a good rest, you deserve it! You have come this far, now get ready to dazzle on your beautiful day. Happy wedding day!